Course progress and attendance policies

Monitoring course progress (Standard 8)

During Orientation, students will be advised of QUT College's intervention strategies and their obligations as students.

Students should begin each study period with a full standard program appropriate to their course.

QUT College monitors course progress to ensure that student is able to complete their course within the expected duration as specified on the student’s Confirmation of Enrolment (COE).

QUT College initiates an intervention strategy for international students who are at risk of not meeting course progress requirements through unsatisfactory academic performance which is identified from the student and academic management database.

Students who are identified in the above processes will be notified of their status and advised to seek assistance from their Course Coordinator for coursework options and revised study plans.

It is imperative that students who are at risk of not meeting satisfactory course progress due to personal issues seek additional support from QUT College Welfare staff or QUT International Student Services.

Early intervention and prevention is highly encouraged.

University Entry Programs

University Entry Programs students will expect to receive notification from QUT College Administration:

Upon release of results where they have not achieved a minimum grade of 4 in each unit in each teaching period students will be given notice of an appointment with their Course Coordinator for assistance in meeting course progress requirements. Notice of a revised appointment will be sent to students who failed to make contact. When their enrolment program does not allow them to complete by their current e-CoE end date and where an intervention strategy or compelling circumstances have not been identified or recorded students will be given notice of an appointment with their Course Coordinator for assistance in meeting course progress requirements. Notice of a revised appointment will be sent to students who failed to make contact.

Monitoring course attendance (Standard 8)

QUT College course attendance monitoring is consistent with the National Code 2018 - Standard 8, to overseas students who hold an Australian Government issued student visa, a valid Confirmation of Enrolment (CoE), and are enrolled in one of the QUT courses listed below:

English Language Programs

• General English (GE)
• English for Academic Purposes (EAP)

University Entry Programs

• Foundation

QUT College monitors attendance of these student cohorts and proactively provides support services to students assessed as at risk of not meeting the requirements. The minimum requirement for attendance is 80% of the scheduled contact hours for the course. Students are expected to attend all classes.

English Language Programs

English Language Program (ELP) educators at QUT College mark attendance in every timetabled teaching session. At the end of each week, an attendance report is produced for the Attendance Officer.

The Attendance Officer reviews this report to identify students with unsatisfactory attendance and students at risk of unsatisfactory attendance. Those students identified are then contacted (by email and/or text message), advising them to make an appointment to discuss their unsatisfactory attendance. A record of the interview is maintained.

The QUT College Administration monitors students' ongoing attendance and determines when it is necessary to notify students of the university's intention to report unsatisfactory attendance to Department of Home Affairs.

University Entry Programs (UEP) - Foundation

Educators of the Foundation Program mark class rolls on an hourly basis during each timetabled teaching session. At the end of each week an attendance report is produced for the Attendance Officer.

The Attendance Officer reviews this report to identify students with unsatisfactory attendance and students at risk of unsatisfactory attendance. Those students identified are then contacted (by email and/or text message), advising them to make an appointment to discuss their unsatisfactory attendance. A record of the interview is maintained.

The QUT College Administration monitors students' ongoing attendance and determines when it is necessary to notify students of the university's intention to report unsatisfactory attendance to Department of Home Affairs.

University's intention to report unsatisfactory attendance

A student who does not comply with the 80% attendance requirement is issued a written statement Intention to Report (ITR) for non-compliance with the attendance requirement on their student visa.

The ITR includes information on the process for a student’s right to appeal. Following the appeal period, QUT College notifies Student Business Services (SBS) of the outcome of the appeal process and the details of the students who did not met the attendance requirement.

1. Students are contacted via email and letter notifying them of the university's intention to report their unsatisfactory attendance.
2. Students are advised of the appeals procedure.
3. Where the student has chosen not to access the complaints and appeals processes within the 20 working day period, withdraws from the process, or the process is completed and results in a decision supporting QUT College, the university will notify the Secretary of Department of Education through the Provider Registration and International Student Management System (PRISMS) that the student is not achieving satisfactory attendance, as soon as practicable.

Timelines to implement Standard 8